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Scope

Description

Leigh Academies Trust:

Leigh Academies Trust (LAT) is one of the country鈥檚 largest and most-established multi-academy trusts operating across Kent, Medway and South East London. It contains primary, secondary and special academies and is highly inclusive and successful. Our mission is to deliver 鈥渆ducation for a better world鈥� by ensuring that young people in our academies have an excellent start in life regardless of their background or ability.

Further information regarding the Trust can be obtained here: /

Tender information:

The successful tenderer will be required to provide excellent cleaning services at 31 (across 35 sites.) of the 33 Academies across LAT.

The contract term being tendered is for 3 years, from 01/08/2027 鈥� 31/07/2030. There is an option for a further extension period for up to two additional years to 31/07/2032.

LAT are tendering their cleaning services in 3 geographical 鈥榣ots鈥� as per:

Lot 1: East Kent

8 primary academy sites

4 secondary academy sites

2 SEN academy sites

Lot 2: North Kent/London

4 primary academy sites

7 secondary academy sites

Lot 3: Mid Kent

4 primary academy sites

4 secondary academy sites

1 SEN academy sites

1 nursery site

Further details of specific schools within each Lot are provided on page 6 of the PSQ document.

You are invited to express interest and complete a Procurement Specific Questionnaire for any combination of 1, 2 or all 3 Lots.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the academies. This includes both core term time cleaning and periodic deep cleaning throughout the year.

LAT is keen to secure a high quality cleaning service whereby students at their academies are able to enjoy excellence in education, supported by excellently kept facilities.

LAT expects high levels of productivity to be delivered by the cleaning staff at all times, plus a tightly managed service that is delivered via a management style that supports, encourages and develops the cleaning staff.

The academies are keen for a body of cleaning staff that feels 鈥榩art of the academy鈥� where the contractor is tasked with developing this academy level relationship at both staff and management level. Each academy will work to a baseline specification. Bidding contractors will then be asked to cost a suite of 鈥榓dditional extra鈥� cleaning items which each school can then choose whether to add to their specification or 鈥榗all off鈥� on and as needed basis.

LAT is not obliged to accept the lowest price submitted for this tender, rather they are keen to secure best value from this contract and to deliver best value to its academies and students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. LAT seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). This will include a credit check on your company. At the conclusion of stage 1, a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Selection of tenderers from stage 1 will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 40% price and 60% quality.

Value of contract:

The annual value of the current contract is

Lot 1 annual cost - 拢1,493,075 (拢7,465,375 over 5 years)

Lot 2 annual cost - 拢1,972,342 (拢9.861.710 over 5 years)

Lot 3 annual cost - 拢1,403,716 (拢7,018,580 over 5 years)

Therefore the value of this contract for all Lots over the maximum 5 year contract period is 拢24,345,665

The contract shall be a 鈥榝ixed price contract鈥� with invoices raised monthly to the Trust.

Additional requirements and information:

鈼廘AT has a minimum requirement for a contractor鈥檚 employers' liability and public liability insurances of 拢10 million

鈼廡he minimum annual turnover that your company must have achieved to be considered for this opportunity is 拢5 million for each Lot you have applied for

鈼廡here are incumbent cleaning staff currently within the Local Government Pension Scheme

鈼廡he cleaning services are currently contracted to Purgo, with one school (Minster) currently employing their cleaning staff in house (managed by Purgo)

鈼廝lease note this is a growing Trust and any other academies that may join the Trust during the tenure of this new cleaning contract may, at the Trust鈥檚 discretion, be added to this contract.

鈼廝lease note that the successful tenderer will be required to pay the RIVA tender fee for this project directly to RIVA, upon their contract award.

鈼廡he client reserves the right not to appoint by way of conclusion of this project.

For more information about this opportunity, please visit the eSourcing portal at:

To respond to this opportunity, please click here:

Total value (estimated)

• 拢24,345,665 excluding VAT
• 拢29,214,798 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 August 2027 to 31 July 2030
• Possible extension to 31 July 2032
• 5 years

Description of possible extension:

There is an option for a further extension period for up to two additional years to 31/07/2032.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Not the same for all lots

Contract locations are shown in Lot sections, because they are not the same for all lots.

Lot 1. East Kent

Description

East Kent:

8 primary academy sites

4 secondary academy sites

2 SEN academy sites

Lot value (estimated)

• 拢7,465,375 excluding VAT
• 拢8,958,450 including VAT

Contract locations

• UKJ44 - East Kent

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. North Kent / London

Description

North Kent/London:

4 primary academy sites

7 secondary academy sites

Lot value (estimated)

• 拢9,861,710 excluding VAT
• 拢11,834,052 including VAT

Contract locations

• UKJ43 - Kent Thames Gateway
• UKJ4 - Kent

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Mid Kent

Description

Mid Kent

4 primary academy sites

4 secondary academy sites

1 SEN academy sites

1 nursery site

Lot value (estimated)

• 拢7,018,580 excluding VAT
• 拢8,422,296 including VAT

Contract locations

• UKJ45 - Mid Kent

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. East Kent

Lot 2. North Kent / London

Lot 3. Mid Kent

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

28 August 2026, 12:00pm

Submission type

Tenders

Deadline for requests to participate

28 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

25 March 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). This will include a credit check on your company. At the conclusion of stage 1, a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Selection of tenderers from stage 1 will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 40% price and 60% quality.

Contracting authority

Leigh Academies Trust

• Public Procurement Organisation Number: PPHY-8248-QLPQ

Carnation Road, Strood, Rochester

Kent

ME2 2SX

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKJ41 - Medway

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RIVA Partnership Ltd

Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority

• Public Procurement Organisation Number: PPWL-9222-MYRJ

Hones Business Park, 1 Waverley Lane

Farnham

GU9 8BB

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKJ25 - West Surrey

Contact organisation

Contact Leigh Academies Trust for any enquiries.